General Information:

Position Title: Registrar

Position Summary:

The Registrar is a highly visible department representative, collaborating and sharing information with a broad group of internal and external stakeholders. The Head Registrar will be the “public face” of the Office of the Registrar, and therefore needs to be confident and be comfortable in a wide variety of settings; be flexible and have the ability to adapt to changing campus dynamics. The Registrar must have solid facilitation and negotiation skills, as expectations will be diverse (and high) from many constituent groups. He/She needs to be resilient and able to weather discussions, debates, and disagreements – and help others understand that there are often competing priorities. The Registrar is expected to deliver accurate, prompt, courteous, and fair service to all students and all constituents of the University, consistent with its educational mission. The Registrar is expected to take a leadership role in the accurate and efficient management of data in the primary functional areas of registration and student academic records. The Registrar analyzes enrollment trends and acts strategically in support of a rapidly growing campus population and ensures efficient use of student information systems (Campus Management).

Duties and Responsibilities: 

• Manage day-to-day functions of the Registrar’s office 
• Manage, motivate, and lead assistant Registrars. 
• Provide vision, innovative/progressive leadership, and strategic direction to the Registrar’s Office.
• Provide a strong and relational style of office management.
• Support, train, guide, and motivate staff to meet department goals and build on past success.
• Maintain a very close and collaborative relationship with other university departments, deans, and faculty members.
• Facilitate student name and address changes.
• Complete degree audits for students including university, major and degree audits/requirements.
• Verify student status for such things as employment, student loans/grant, and references.
• Manage distribution of diplomas
• Coordinate and supporting leaves of absence.
• Accurately input student class attendance
• Facilitate readmission processes
• Maintain student records such as grades and transcripts
• Administer withdrawals from the University
• Utilize corporate resources and personal experience to ensure prompt inquiries are responded to in a timely manner.
• Consistently conduct follow-up with all students to assure successful matriculation. 
• Collect data, develop, review, and regularly report on registration status.
• Ensure lead information is accurately and timely input into the Campus Management System.
• Conduct all activities in accordance with the highest ethical standards and adhere to all state, federal, accreditation, and University rules and regulations regarding student recruitment. 
• Ability to train staff members about NAAC,UGC,CGPURC protocols
• Provides counsel to the University Chancellor and Vice Chancellor and Executive Staff regarding the effect of operating decisions on the registration effort
• Secretary in all regulatory and governance meeting
• Represents KKMU to CGPURC and ensures all visits go well

Skills Required:

-    Strong personal accountability orientation.
-    Experienced in student academic records.
-    Knowledge of management information systems and operational computer systems designs, techniques, and applications.
-    Objective analysis skills that provide information to indicate the organization, position responsibilities, and procedures are delivering desired results. 
-    An attitude of quality service to students is fostered throughout the department.
-    Knowledge of federal privacy laws UGC Ordinances & Statutes associated with the management of student academic records.
-    Able to conduct focused periodic meetings with staff members to solicit creative input relative to the University’s registration process.
-    Present reviews of personal and department short and long range objectives.
-    Assure success in completion of objectives.
-    Ability to communicate and influence team members. 
-    Ability to inspire, motivate and lead a team.
-    Strong service and student success orientation.
-    Strategic thinking, change, and innovation.
-    Performance management orientation.
-    Planning and monitoring for results.
-    Rational decision-making

Qualification and Experience: 

-    Bachelor’s degree in Business Administration or equivalent.
-    Good general business knowledge. 
-    Able to thrive in a fast-paced environment

Applicants should submit:
-    A letter of interest;
-    A curriculum vitae;
-    A teaching statement (max. 2 pages);
-    A brief description of research accomplishments and research proposal describing your 
-    plans for future research over a 5-year period (max. 5 pages);
-    Names of 3-5 referees who can be contacted for letters of recommendation.
-    Eligibility as per UGC and other statutory body norms